as a Hire and Sales Terms and Conditions

1. GENERAL
a. Definitions
This Contract is for the hire of items and accessories (“Equipment”) and the sale of ‘resale’ goods (“Goods”) detailed overleaf, and the parties to the Contract are:
i. The person, firm, company or other organisation hiring the Equipment and/or purchasing the goods (“Hirer”).
ii. Mr S Morgan, Trading as Medley Productions.
iii. Any condition deemed invalid will not affect other conditions. Nothing in the Contract is intended to limit a consumer’s existing legal rights.

b. Extent of Contract and Cancellation
The Contract is not assignable and is effective when Medley Productions accepts the Hirer’s detailed order. Medley Productions reserves the right to charge for cancellation. Hires to individuals or partnerships of individuals (or other unincorporated body of individuals) shall not be for a period in excess of one month; the Hirer in these circumstances must return the Equipment before the last day of the one month period.

c. Termination
Medley Productions may terminate the Contract and repossess Equipment without affecting any rights to recover monies due, damages for breach of contract or other remedies where the Hirer is in breach or is involved in insolvency or liquidation proceedings.

d. Ownership of Equipment and Goods
Equipment hired remains the property of Medley Productions at all times. Ownership of Goods purchased transfers only when full payment is received by Medley Productions.

2. HIRE CHARGES
a. Basis of charging
The stated hire charges laid out within the Quotation are for the duration of the Contract and include Saturdays, Sundays and Public Holidays. The amount of any deposit or charges are detailed in the Quotation and are based on the current Medley Productions price list.

b. Transport charges
Delivery and collections including attempted calls are chargeable. If Equipment is not available or only partially available for collection then the Hirer will be charged for each journey.

c. Deposits
Deposits are set by Medley Productions at amounts reasonably required and will be offset against any monies due. Where a Deposit is required for the Equipment it must be paid by the Hirer upon confirmation of the hire and before the commencement of the hire period. In the event that deposit amount exceeds the total monies due, balances will be refunded by cheque or BACS transmission within 7 business days.

d. Cleaning and damage repair
The Hirer will pay for required cleaning, breakages and damage repair.

e. Loss of Equipment
Medley Productions will treat Equipment not returned or available for collection by the end of the agreed hire period, including any agreed extension to said period, as lost. The Hirer will pay a penalty charge for Equipment replacement and revenue loss. Hire charges accrue until full settlement is made.

3. PAYMENT
a. Payment Terms

When a credit account has not been granted, payment of any charges or any other sums due under the Contract shall be made at the point of order for the Equipment or Goods. Our standard Terms for outdoor Events are 20% deposit on booking. 30% 4 weeks before your event. The remainder in cash or cleared funds before your event opens to the public.

In certain circumstances we may grant a credit account to the Hirer. In this case only then payment of any charges or any other sums due under the Contract, including VAT where applicable, shall be made in full cleared funds within 30 days of the date of invoice or within 30 days of the end of the hire period whichever falls latest.

Payment by the Hirer on time under the Contract is an essential condition of the Contract.

Payment shall not be deemed to have been made until Medley Productions has received cleared funds or cash.

b. Invoice Queries
The Hirer should notify Medley Productions of any queries concerning invoices in writing within 14 days of the invoice date. Medley Productions will not grant an extension to credit account payment terms for unresolved invoice queries that have been notified after 14 days have elapsed from the invoice date.

c. Overdue Accounts
Should any portion of an account fall overdue then the total account will become due on demand. The Hirer will be liable for reasonable legal charges incurred by Medley Productions in the recovery of amounts due, Equipment and/or Goods. In addition Medley Productions may charge interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1988 at Bank of England base rate plus 8% and/or may suspend further services to the Hirer. We may also charge a one-off fee of £40 for late payments, or £70 if the outstanding amount if more than £1000.

d. Credit Limits
Where Medley Productions has granted a credit account to the Hirer, Medley Productions may set a reasonable credit limit. Medley Productions reserve the right to terminate or suspend the Contract if allowing it to continue would result in the Hirer exceeding his credit limit or the Hirer has already exceeded his credit limit.

4. HIRER’S RESPONSIBILITIES

a. Inspection and receipt of Equipment and Goods
The Hirer will sign to acknowledge receipt at delivery/handover. Shortages must be agreed and noted on the Contract/delivery document. Equipment defects should be reported to Medley Productions immediately by telephone.

b. Delivery/collection of Equipment and Goods
The Hirer will provide adequate delivery and collection access. Equipment transported in the Hirer’s own vehicle is at the Hirer’s risk.

c. Security of Equipment
The Hirer accepts responsibility for Equipment security until its collection by or return to Medley Productions and undertakes not to sell or relinquish possession, alter, repair or modify it in any way.

d. Safe use of Equipment and breakdown procedure
The Hirer is responsible for the safe and correct operation of Equipment (conforming to relevant legislation and the Medley Productions operating and safety instructions supplied) by competent persons not under the influence of alcohol or drugs and for its constant supervision within the range of children. The Hirer will immediately notify Medley Productions of any Equipment breakdown or shortcoming without attempt at repair. The Hirer will ensure any non-Medley Productions Equipment used in conjunction with or attached to Equipment also conforms to safety requirements.

e. Return or collection of Equipment
The Hirer must ensure that Equipment is returned or ready for collection by the agreed date and time. The Hirer remains responsible for the Equipment, and in particular its security, until collection or return.

f. Lost or stolen Equipment
The Hirer agrees to insure Equipment on a full replacement basis against the risks of loss, theft and damage beyond economic repair and on demand to pay to Medley Productions any insurance claim proceeds. This liability is without prejudice to any Medley Productions rights under the Contract. Replacement equipment purchased with insurance claim proceeds is the property of Medley Productions.

g. Electricity Supply and/or Fuel for Equipment
Where Equipment requires electricity and/or fuel, the Hirer must ensure that the Medley Productions or manufacturer’s recommended type and/or voltage is used and that, where appropriate, the Equipment is properly installed by a qualified person.

5. Medley Productions’s RESPONSIBILITIES

Medley Productions will maintain the agreed hire rates for the duration of the Contract.

Medley Productions will provide appropriate written and/or practical instruction in the safe and correct operation of Equipment.

Medley Productions will comprehensively test all electrical Equipment before commencement of hire. Equipment will be inspected and tested where appropriate in accordance with relevant statutory requirements and if Equipment needs to be recovered from the Hirer for such purposes Medley Productions will substitute items of the same or similar specification.

Medley Productions will deliver or collect Equipment at the agreed time and date wherever possible.

Medley Productions will arrange an appropriate credit where the Hirer returns in unused condition Goods sold for use with Equipment.

The liability of Medley Productions for claims made by the Hirer does not extend to any unforeseeable financial loss caused by late or non-delivery of Equipment and/or Goods, unsuitability, breakdown, stoppage or lawful repossession. Subject to the above Medley Productions will be liable for negligence or error in the performance of its obligations under the Contract.

The information you provide will be held in accordance with the Data Protection Act 1998 and will be used by Medley Productions. We may want to contact you from time to time about other products or services available from us. We will never release your contact details to other companies without prior consent. If you do not want to receive further contact from us then please notify us by email at: info@MedleyProductions.co.uk

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